Administrative Assistant - Miami

Job Description

The applicant will work directly supporting the Owner, office, and field staff. Basic duties will include managing telephone lines, maintaining calendars including scheduling meetings and appointments, data entry and other general office duties. Must be an initiative-taking self-starter with strong initiative and attention to detail.

Flexible demeanor, pro-active thinker, positive attitude, maintains confidentiality.

Effective organization, time management skills and ability to shift priorities, as necessary.

Ability to take directions, follow procedures, and ask appropriate questions.

Effective communication skills at all levels (front-line through executive), both verbal and written.

Demonstrated ability to work well independently, but function within a team environment.

Develops a good working relationship with all levels of staff.

Serves as an assistant/back-up to other administrative staff.

Process incoming and outgoing mail.

Prepare overnight packages for delivery or drop off at the drop box as needed; notify incoming packages to the recipient.

Manages calendars.

Maintain general order, supplies stocked, and equipment in good working order.

Maintain electronic and hard copy filing system.

Performs other duties as assigned.

Requirements:

• High school diploma or GED

• Minimum of 5 years prior experience in an administrative assistant role

• Strong Proficiency in Microsoft Office Applications: Word, Outlook, Excel, and PowerPoint

Employer Paid Benefits:

• HEALTH insurance

• DENTAL insurance

• VISION insurance

• Health savings account

• Life insurance

• Paid time off

• Retirement plan with Employer match